Privacy Statement

The Foreign Language Association of Virginia (FLAVA) is an independent, not-for-profit association. FLAVA's mission is to promote the teaching and learning of foreign languages in Virginia. This privacy statement covers the FLAVA website, found at www.flavaweb.org. We (FLAVA) would like to ensure our website's users of our commitment to their privacy by disclosing our information privacy practices. If our members and website users have any further questions or concerns regarding this privacy statement they should contact the current President of FLAVA by e-mail at president@flavaweb.org

Information Collection and Use
The personal information collected from our users (members) at any point on our website at www.flavaweb.org is solely owned by FLAVA.

Membership and Conference Registration
Anyone may join FLAVA by completing a membership form online or mailing a paper membership form. Any member may renew a membership or register for a FLAVA conference using our online membership renewal or conference registration forms. During online registration or membership renewal, a user is required to give contact information, such as name and email address, that is used to record membership and conference registration. FLAVA also collects payment information, such as credit card number and expiration date, used for billing purposes and for the Treasurer of FLAVA to be able to confirm the client's membership and conference registration. If there should be a processing problem, the information collected is used to contact the user. All financial data collected on the website is transmitted securely via SSL (Secure Socket Layer) to a secure, username and password-protected sub-site on the FLAVA site.

Information Use Member Information
FLAVA maintains a separate database of members that includes: membership number, name, contact information, and school district. This information is stored securely and separately from our website.

Third Party Advertising
FLAVA does not sell its membership lists to direct mailing providers. As a service to our members and exhibitors, a list of exhibitors presently contracting at the FLAVA conference is maintained with exhibitor-provided links on the Annual Meeting page of our website.

Communications from the Organization
Membership Listserv
Members in good standing will receive informational updates on FLAVA events, on foreign language events happening in Virginia and on national issues of importance to FLAVA members. Out of respect for the privacy of our users we present the option not to receive such generalized mass communication. Information on how to be removed from official FLAVA e-mail communication can be obtained by sending an e-mail to the webmaster atwebmaster@flavaweb.org. E-mail addresses that reject such mass communication mailings (with the exception of those that are rejected because of over quota or full mailboxes) will be removed by the Webmaster.

Sharing of Obtained Member Information
Legal Disclaimer
Although FLAVA makes every effort to preserve user privacy, the need may arise where FLAVA is legally obliged to disclose personal information wherein we have a good-faith belief that such action is necessary to comply with judicial proceedings, court orders or legal processes served on our website.

Links
FLAVA's official website contains links to other sites believed to be of interest to foreign language teachers. Please be aware, however, that FLAVA is not aware or responsible for the privacy practices of linked sites. We encourage our users to be mindful when they are leaving our site and to read the linked site's privacy statements that may collect personally identifiable information. The aforementioned FLAVA privacy statement applies solely to information collected by FLAVA's website.

Security
FLAVA's official website takes every precaution to protect our users' information. When users submit sensitive information via our website, their information is protected online by ABC Signup. When we ask our clients to enter sensitive information such as credit card number for registration or membership forms, that information is encrypted and is protected with the best encryption software. We also do everything in our power to protect user-information off-line. All of our users' information is restricted in our offices. Credit card information is accessible only to Authorize.net. Access to address lists with telephone numbers and e-mail addresses is granted only to the Executive Committee, Board of Directors, Webmaster, and to committee chairs who need the information to perform a specific job. Questions about the security at our website can be sent via e-mail to the webmaster at webmaster@flavaweb.org or the president at president@flavaweb.org.

Correcting/Updating/Deleting Personal Information
If a member's/user's personally identifiable information changes (such as zip code, phone, e-mail, postal address, or school district), or if a user no longer desires FLAVA's services, he/she may contact the FLAVA treasurer by e-mail at treasurer@flavaweb.org

Notification of Changes
If a decision should be made to change our privacy policy, we will post those changes to this privacy statement, on our website, and other places we deem appropriate so that our users are aware of what information FLAVA collects, how, and under what circumstances this information is used.
If, however, FLAVA is going to use the collected users' personally identifiable information in a manner differently than stated at the time of collection, we will notify our users via e-mail. Users will then have a choice as to whether or not we are able to use their information under this new privacy statement. However, if users have opted out of all communication with the official FLAVA website, then they will not be contacted, nor will their personal information be used. In addition, if we make any material changes in our privacy practices that do not affect user information already stored in our database, we will post a prominent notice on our website notifying users of the change. In some cases we will post a notice as well as e-mail those users who have opted to receive communications from FLAVA, notifying them of the changes in our privacy practices.

Contact Information
If users have any questions or suggestions regarding FLAVA's privacy policy, please contact:
President: president@flavaweb.org
Webmaster: webmaster@flavaweb.org
Treasurer: treasurer@flavaweb.org