FLAVA Fall 2017 Conference Exhibitor Information

FLAVA's Fall 2017 Conference will be held October 5 - 7, 2017 in Williamsburg, VA at the DoubleTree by Hilton Hotel & Conference Center.

FLAVA provides the perfect setting for exhibitors to share their newest products and services with booths, presentation sessions, and at a variety of conference events and activities. In Virginia FLAVA represents all world language educators and their affiliate organizations. Join us in this unique opportunity to reach them all.

With its 200 sessions and workshops, the FLAVA Conference offers over 800 K-20 faculty, administrators, and supervisors an opportunity to explore new technologies and discover innovative ways of enhancing their ability to provide students with an education that will help propel each of them to a future of success. These educators return to their schools eager to share their experiences and knowledge with their peers and students.

To register as an exhibitor for the FLAVA Fall 2017 Conference, please follow the link below:

FLAVA Fall 2017 Conference Exhibitor Registration

You can pay by credit card online, or by check or money order offline.

Important dates:

  • June 30th: End of Early Bird Registration
  • July 30th: End of Regular Registration
  • August 30th: End of Late Registration

Exhibitor Levels

Exhibitors will be limited to one (1) exhibitor level package per company. The FLAVA Conference exhibitor level packages for 2017 follow:

Bronze (B): $500 Early Bird, $800 Regular, $900 Late

The Bronze (B) Level Exhibitor Package Includes:

  • one (1) six foot (6') table with two (2) chairs
  • access to one (1) 120V outlet
  • wireless internet connection
  • half page (1/2) color advertisement in the printed program (no printed ad after 8/30)
  • recognition in the conference program
  • admittance to educational sessions of the conference
  • maximum of two (2) representatives
  • Exhibitor logo with hyperlink to company homepage shown on the FLAVA website
  • exhibit space in Taylor and Harrison
  • additional table will be provided for $100.00
  • complementary lunch for 2 representatives on Friday

*Any additional representatives must register as conference attendees.

Platinum (P): $1200 Early Bird, $1500 Regular, $1600 Late

The Platinum (P) Level Exhibitor Package Includes:

  • two (2) six foot (6') table with four (4) chairs
  • access to one (1) 120V outlet
  • wireless internet connection
  • full-page color advertisement in the printed program (no printed ad after 8/30)
  • option to present one (1) forty-five (45) minute concurrent session*
  • recognition in the conference program
  • admittance to educational sessions of the conference
  • maximum of four (4) representatives**
  • Exhibitor logo with hyperlink to company homepage shown on the FLAVA website
  • printed conference program
  • exhibit space in the Promenade
  • complementary lunch for 4 representatives on Friday

*Platinum-level Exhibitors that choose to present session are required to fill out the FLAVA Conference Call for Proposals form. The deadline for Exhibitor proposals is August 15, 2017.

**Any additional representatives must register as conference attendees.

Diamond (D): $1500 Early Bird, $1800 Regular, $1900 Late

The Diamond (D) Level Exhibitor Package Includes:

  • three (3) six foot (6') table with four (4) chairs
  • access to one (1) 120V outlet
  • wireless internet connection
  • full page color advertisement in the printed program (no printed ad after 8/30)
  • option to present two (2) forty-five (45) minute concurrent sessions*
  • recognition in the conference program
  • admittance to educational sessions of the conference
  • Exhibitor logo with hyperlink to company homepage shown on the FLAVA website
  • printed conference program
  • exhibit space in the Promenade
  • complementary lunch for 4 representatives on Friday

Diamond-level Exhibitors that choose to present one (1) or two (2) sessions are required to fill out the FLAVA Conference Call for Proposals form. The deadline for Exhibitor proposals is August 15, 2017.

**Any additional representatives must register as conference attendees.

Sponsorship Opportunities

A number of sponsorship opportunities area available. If you are interested in becoming a conference sponsor, please contact the FLAVA conference coordinator at conference@flavaweb.org. Please note that prices are approximate.

  • Continental Breakfast: $5,000.00 each (Friday and Saturday mornings)
  • Friday night dessert and coffee prior to Talent Show: $3,500.00
  • Friday night wine and beer to accompany Talent Show: $3,100.00
  • Coffee Break: $3,000.00 each (6 available)
  • Presidential Reception for First-Year and Pre-service Teachers: $2,400.00