Fall 2018 Conference Exhibitor Information

FLAVA’s Fall 2018 Conference will be held October 4 – 6, 2018 in Williamsburg, VA at the DoubleTree by Hilton Hotel & Conference Center.

FLAVA provides the perfect setting for exhibitors to share their newest products and services with booths, presentation sessions, and at a variety of conference events and activities. In Virginia FLAVA represents all world language educators and their affiliate organizations. Join us in this unique opportunity to reach them all.

Please use this link to find the registration form:

FLAVA Fall 2018 Conference Exhibitor Registration

Exhibitor Levels

Bronze (B): $500 Early Bird, $800 Regular, $900 Late

The Bronze (B) Level Exhibitor Package Includes:

  • one (1) six foot (6′) table with two (2) chairs
  • access to one (1) 120V outlet
  • wireless internet connection
  • half page (1/2) color advertisement in the printed program (no printed ad after 8/30)
  • recognition in the conference program
  • admittance to educational sessions of the conference
  • maximum of two (2) representatives
  • Exhibitor logo with hyperlink to company homepage shown on the FLAVA website
  • exhibit space in Taylor and Harrison
  • additional table will be provided for $100.00
  • complementary lunch for 2 representatives on Friday

*Any additional representatives must register as conference attendees.

Bronze registrants may also add a presentation to their package for $200.00.

Platinum (P): $1200 Early Bird, $1500 Regular, $1600 Late

The Platinum (P) Level Exhibitor Package Includes:

  • two (2) six foot (6′) tables with four (4) chairs
  • access to one (1) 120V outlet
  • wireless internet connection
  • full-page color advertisement in the printed program (no printed ad after 8/30)
  • option to present one (1) forty-five (45) minute concurrent session*
  • recognition in the conference program
  • admittance to educational sessions of the conference
  • maximum of four (4) representatives**
  • Exhibitor logo with hyperlink to company homepage shown on the FLAVA website
  • printed conference program
  • exhibit space in the Promenade
  • complementary lunch for 4 representatives on Friday

*Platinum-level Exhibitors that choose to present session are required to fill out the FLAVA Conference Call for Proposals form. The deadline for Exhibitor proposals is August 15, 2018.

**Any additional representatives must register as conference attendees.

Diamond (D): $1500 Early Bird, $1800 Regular, $1900 Late

The Diamond (D) Level Exhibitor Package Includes:

  • two (2) six foot (6′) tables with four (4) chairs
  • access to one (1) 120V outlet
  • wireless internet connection
  • full page color advertisement in the printed program (no printed ad after 8/30)
  • option to present two (2) forty-five (45) minute concurrent sessions*
  • recognition in the conference program
  • admittance to educational sessions of the conference
  • Exhibitor logo with hyperlink to company homepage shown on the FLAVA website
  • printed conference program
  • exhibit space in the Promenade
  • complementary lunch for 4 representatives on Friday

Diamond-level Exhibitors that choose to present one (1) or two (2) sessions are required to fill out the FLAVA Conference Call for Proposals form. The deadline for Exhibitor proposals is August 15, 2018.

**Any additional representatives must register as conference attendees.

Non-Profit/Embassy: $250

Non-Profit/Embassy exhibitors receive the Bronze-level exhibitor package:

The Bronze (B) Level Exhibitor Package Includes:

  • one (1) six foot (6′) table with two (2) chairs (free extra table available upon request)
  • access to one (1) 120V outlet
  • wireless internet connection
  • half page (1/2) color advertisement in the printed program (no printed ad after 8/30)
  • recognition in the conference program
  • admittance to educational sessions of the conference
  • maximum of two (2) representatives
  • Exhibitor logo with hyperlink to company homepage shown on the FLAVA website
  • exhibit space in Taylor and Harrison
  • additional table will be provided for $100.00
  • complementary lunch for 2 representatives on Friday

*Any additional representatives must register as conference attendees.

Non-Profit and Embassy-level Exhibitors that choose to present a session are required to fill out the FLAVA Conference Call for Proposals form. The deadline for Exhibitor proposals is August 15, 2018.