The Foreign Language Association of Virginia (FLAVA) is an independent, not-for-profit
association. FLAVA's mission is to promote the teaching and learning of foreign
languages in Virginia. This privacy statement covers the FLAVA website, found at
www.flavaweb.org. We (FLAVA) would like to ensure our website's users of our
commitment to their privacy by disclosing our information privacy practices. If
our members and website users have any further questions or concerns regarding
this privacy statement they should contact the current President of FLAVA by
e-mail at firstname.lastname@example.org
Information Collection and Use
The personal information collected from our users (members) at any point on our
website at www.flavaweb.org is solely owned by FLAVA.
Membership and Conference Registration
Anyone may join FLAVA by completing a membership form online or mailing a paper
membership form. Any member may renew a membership or register for a FLAVA conference
using our online membership renewal or conference registration forms. During online
registration or membership renewal, a user is required to give contact information,
such as name and email address, that is used to record membership and conference
registration. FLAVA also collects payment information, such as credit card number
and expiration date, used for billing purposes and for the Treasurer of FLAVA to
be able to confirm the client's membership and conference registration. If there
should be a processing problem, the information collected is used to contact the
user. All financial data collected on the website is transmitted securely via SSL
(Secure Socket Layer) to a secure, username and password-protected sub-site on the
Information Use Member Information
FLAVA maintains a separate database of members that includes: membership number,
name, contact information, and school district. This information is stored securely
and separately from our website.
Third Party Advertising
FLAVA does not sell its membership lists to direct mailing providers. As a service
to our members and exhibitors, a list of exhibitors presently contracting at the
FLAVA conference is maintained with exhibitor-provided links on the Annual Meeting
page of our website.
Communications from the Organization
Members in good standing will receive informational updates on
FLAVA events, on foreign language events happening in Virginia and on national
issues of importance to FLAVA members. Out of respect for the privacy of our users
we present the option not to receive such generalized mass communication. Information
on how to be removed from official FLAVA e-mail communication can be obtained by
sending an e-mail to the webmaster at email@example.com. E-mail addresses that
reject such mass communication mailings (with the exception of those that are
rejected because of over quota or full mailboxes) will be removed by the Webmaster.
Sharing of Obtained Member Information
Although FLAVA makes every
effort to preserve user privacy, the need may arise where FLAVA is legally obliged
to disclose personal information wherein we have a good-faith belief that such
action is necessary to comply with judicial proceedings, court orders or legal
processes served on our website.
FLAVA's official website contains links to other sites believed to be of interest
to foreign language teachers. Please be aware, however, that FLAVA is not aware or
responsible for the privacy practices of linked sites. We encourage our users to
be mindful when they are leaving our site and to read the linked site's privacy
statements that may collect personally identifiable information. The aforementioned
FLAVA privacy statement applies solely to information collected by FLAVA's website.
FLAVA's official website takes every precaution to protect our users' information.
When users submit sensitive information via our website, their information is
protected online by ABC Signup. When we ask our clients to enter sensitive information
such as credit card number for registration or membership forms, that information
is encrypted and is protected with the best encryption software. We also do
everything in our power to protect user-information off-line. All of our users'
information is restricted in our offices. Credit card information is accessible
only to Authorize.net. Access to address lists with telephone numbers and e-mail
addresses is granted only to the Executive Committee, Board of Directors, Webmaster,
and to committee chairs who need the information to perform a specific job.
Questions about the security at our website can be sent via e-mail to the webmaster
at firstname.lastname@example.org or the
president at email@example.com.
Correcting/Updating/Deleting Personal Information
If a member's/user's personally identifiable information changes (such as zip code,
phone, e-mail, postal address, or school district), or if a user no longer desires
FLAVA's services, he/she may contact the FLAVA treasurer by e-mail at
Notification of Changes
changes to this privacy statement, on our website, and other places we deem
appropriate so that our users are aware of what information FLAVA collects, how,
and under what circumstances this information is used.
If, however, FLAVA is going to use the collected users' personally identifiable
information in a manner differently than stated at the time of collection, we will
notify our users via e-mail. Users will then have a choice as to whether or not
we are able to use their information under this new privacy statement. However,
if users have opted out of all communication with the official FLAVA website,
then they will not be contacted, nor will their personal information be used.
In addition, if we make any material changes in our privacy practices that do
not affect user information already stored in our database, we will post a prominent
notice on our website notifying users of the change. In some cases we will post
a notice as well as e-mail those users who have opted to receive communications
from FLAVA, notifying them of the changes in our privacy practices.
If users have any questions or suggestions regarding FLAVA's privacy
policy, please contact: